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Three Tools Cut Entry and Close Time

Saturday, November 8, 2025

AI Accounting Daily
Hey, Accounting Pros!
Welcome back to AI Accounting Daily, your #1 source for AI news in accounting.
Today, we’re covering Expensify's new contextual expense agent alongside Forwardly's AI bill pay and Patriot's Auto Payroll compressing coding and approvals, and Intuit automating 90% of TurboTax forms while linking with Credit Karma to push tax prep year-round. Finance teams are tightening multi-person approvals and out-of-band checks after a deepfake CFO heist, and AI-linked layoffs topping 1.1 million with hiring plans fading hint at a fast-changing talent mix.

Latest in Accounting AI

1

Expensify Forwardly Patriot Automate Expenses Payables And Payroll

Expense reporting, bill pay, and payroll just shifted as Expensify, Forwardly, and Patriot unveiled three AI-driven tools built to cut entry and apply context. Speed rises, but the next question is control—what stays human approval, how exceptions route, and whether month-end close actually shortens.
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2

Intuit Automates Ninety Percent Of TurboTax Forms

Intuit is linking TurboTax and Credit Karma on one platform, pushing tax prep earlier. Its agents interpret documents and auto-enter data for 90% of forms, while Credit Karma prompts year‑round life‑event answers that sync back. Firms may see intake drift continuous—review standards have to follow.
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3

Bank Of America Deploys AI Across Workforce

Bank of America is rolling AI across its workforce, giving all 213,000 employees access while pitching augmentation over cuts. For finance teams, reconciliations and month-end close may compress as copilots handle routine steps. The open question is whether controls can keep up.
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AI Applications

1. Booke AI - Booke AI automates daily transaction coding and reconciliation so your firm cuts errors, reduces partner review time and improves client throughput.
2. Otto AI - Otto AI automates bookkeeping, invoicing and tax compliance so your firm standardises data, frees up junior capacity and focuses more on high-value advisory service growth.
3. Snowfire AI - Snowfire AI analyzes documents and financial data so accountants accelerate reconciliations, prevent errors, and free capacity for advisory and client coaching.
4. LedgerBox - LedgerBox automates conversion of financial PDFs into structured accounting data so your firm cuts data-entry hours, avoids version-control chaos and improves throughput.
5. Dext - Dext captures and categorizes receipts automatically, eliminating manual entry and enabling firms to reconcile accounts faster while freeing time for advisory services.
6. ClickUp - ClickUp manages team tasks, deadlines, and client projects so accounting firms improve workflow visibility, reduce bottlenecks, and reclaim hours for advisory work.

Updates in AI

1

Finance Teams Tighten Approvals To Block Deepfakes

Deepfake fraud just jumped from theory to balance sheets: a Hong Kong employee at Arup wired $25 million after a video call with a cloned CFO. Defenses are shifting toward multi-person approvals, out-of-band identity checks, detection tools, and training, yet the softer risk is rising elsewhere—shadow AI. As staff route data through unvetted models, governance becomes incident response by another name; who draws the line?
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2

US Employers Cite AI As Cuts Top 1 Million

U.S. layoffs crossed 1.1 million this year as companies lean on AI and trim costs, with October the highest for the month since 2003. October alone saw 153,074 cuts; warehousing led with 47,878, while AI was cited in 31,039. With planned hiring down 35% to the weakest since 2011, the labor mix may be quietly reshaping.
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3

Employees Hide Knowledge Amid AI Anxiety

AI rollouts are sparking job insecurity that fuels "knowledge hiding," where employees withhold tips, delay documentation, or hoard data—eroding innovation and retention. Ann Schlotzhauer of Missouri S&T finds insecurity reliably lowers collaboration, morale, and productivity. As automation accelerates, HR’s challenge shifts from tools to trust, raising whether leaders can calm fear without blunting adoption.
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Prompt Ideas

Generate Email Campaigns Promoting Free Consultations
**Role:** You are a **marketing manager** who writes persuasive email campaigns to promote free consultations for accounting services. **Action:** Write a **3-email campaign** encouraging **[INSERT AUDIENCE TYPE]** to book a free consultation for **[INSERT SERVICE TYPE]**. **Context:** - Audience: potential new clients on the firm’s email list - Goal: convert interest into booked calls - Tone: persuasive but helpful — focused on value and trust - Style: short, action-oriented copy with clear CTAs - Variables: - **Audience Type:** [Small Business Owners / Startups / Freelancers] - **Service Type:** [Tax Planning / Advisory / Bookkeeping / CFO Services] - **Offer Deadline (optional):** [INSERT DATE] - Structure: 1. Email 1: Announce offer + value of consultation 2. Email 2: Share client success story or testimonial 3. Email 3: Reminder + urgency + call to action - Output Length: **100–150 words per email**